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Companies House Updates

Useful advice, tips and business news.

March 1, 2021
February 26, 2024

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How to File a Confirmation Statement With Companies House

Find out how to file confirmation statements using form CS01 (formerly AR01 annual return) and report changes to your company information

🔑 Key Highlights

  • On 30 June 2016, Companies House introduced the confirmation statements to replace the traditional annual return form AR01, reshaping the regulatory landscape for companies.
  • Its main objective is to “confirm” the company information Companies House holds is correct and current.
  • All UK-registered companies, including dormant and non-trading businesses, must file an annual confirmation statement.

What Is a Confirmation Statement?

It is an annual statutory filing requirement for UK private limited companies and LLPs, which verifies that your business particulars held by Companies House are correct at a specific date. You are required to file your confirmation statement at least once a year.

By complying with the requirement, companies uphold transparency and guarantee the accuracy of corporate information within the public domain.

What Information Is Included in a Confirmation Statement?

Before submitting your confirmation statement, search for your company in the public register to review the information Companies House has on record for your company. Examine the info and identify any incorrect or out of date info.

Based on what you find, prepare and submit your confirmation statement to “confirm” the accuracy of your company details or make any required amendments. 

The company data to assess in the register include —

  • Registered office address;
  • Single Alternative Inspection Location (SAIL);
  • Company officials include the director, secretary, and LLP members;
  • Standard Industrial Classification (SIC) codes (i.e., the company’s principal business activities);
  • People with Significant Control;
  • Exemption from keeping a PSC;
  • Name of each shareholder
  • Shares held by each
  • Statement of Capital which includes -
    • Total number of issued company shares
    • Share class or classes
    • Total number of issued shares of each share class
    • Total nominal value of each share class
    • Aggregate amount unpaid
    • Prescribed particulars of the rights attached to each class of share
    • Currency of the share value
  • Trading status of shares

🛈 Quick Reference

According to the Economic Crime and Corporate Transparency Act, existing companies with a statement date from 5 March 2024 must give a registered email address when they file their next confirmation statement. From 4 March 2024, new companies must provide a registered email address in their application for incorporation.

How to File Your Confirmation Statement With Companies House Online and Make Changes to Your Company Information

To hand in your confirmation statement and update your company details online with Companies House, follow these steps:

  1. Use the Companies House search service to retrieve the current information they have on your company.
  2. Assess if any changes have occurred since the last confirmation statement filing. Even if your company is dormant, not trading, or no changes have occurred, filing remains a mandatory requirement.
  3. You can only report the following changes through your confirmation statement —-
    • SIC codes
    • Shareholder details
    • Statement of capital
    • Trading status of shares
    • Exemption from keeping a PSC register

Please note that the following changes are reported through other Companies House forms

  • Company name;
  • Registered office addresses;
  • Constitutions; 
  • Director or secretary;
  • Changes in the address where statutory registers are kept or
  • PSCs information.

For a more detailed guide, refer to the comprehensive information provided in this GOV.UK guide.

Insight

The confirmation statement validates that your company's Companies House records are accurate and current. As a result, every existing company, regardless of its trading status, must confirm this information annually.

When Is My Confirmation Statement Due?

File your confirmation statement within 14 days of 12 months from the date you incorporate your company. After the first year, subsequent statements should be filed every 12 months from the last confirmation statement date, known as the review period. 

For instance, if your company files a confirmation statement on 30 September 2024. Your next review period will start on 1 October 2024 and end on 30 September 2025.

Insight

You can submit your confirmation statement as often as you like or as soon as any reportable changes occur in the company. With each filing, a new review period begins from the submission date, and the subsequent deadline is 14 days after each 12-month interval. It's worth noting that the annual fee is required only once per year from the date of incorporation.

FAQs

What steps should I take if my company has been struck off and my business bank account is frozen due to failing to submit a Confirmation Statement?

When a company no longer trades or fails multiple times to comply with legal requirements, Companies House marks it for Compulsory strike-off to remove it from the official register so that it ceases to exist as a distinct business entity. 

Before starting the strike-off process, Companies House typically issues at least two warning notices. These notices inform directors about the impending strike-off and explain its reasons. 

Several factors can lead to an involuntary strike-off, including —

  • Failure to file confirmation statements;
  • Neglecting to submit accounts;
  • All directors resigning or being removed without replacement;
  • Failture to inform Companies House about a change of registered address; and
  • Ceasing trading without filing for dormancy.

Companies House can commence the compulsory strike-off process if any of the above circumstances arise.

You’ll have at least two months to comply with the requirements mentioned in the warning notice. Seek professional advice or engage Companies House directly for help navigating the situation and exploring possible remedies.

Warning

Suppose your company has outstanding debts in the form of unpaid taxes to HMRC. In that case, they may file a winding-up petition seeking the liquidation of your company to pay off its debts. The petition will be advertised in the Gazette and become public knowledge. In response, banks will likely promptly freeze your accounts to mitigate potential liability associated with withdrawals made after the petition's filing.

Upon receiving a compulsory strike-off notice, address the reasons cited by informing Companies House of your operational status and promptly filing any necessary documents.

After compliance, redirect your attention to addressing frozen accounts by following these steps:

  • Settle the winding up petition by clearing any outstanding debt using your private funds.
  • Seek a validation order to authorise specific transactions into and out of your bank account during this period. 
  • Negotiate a Company Voluntary Arrangement (CVA), including a formal repayment plan. 
  • If necessary, explore the option of closing the company voluntarily through a Creditors’ Voluntary Liquidation (CVL).

These strategic steps can help navigate the complexities associated with a compulsory strike-off, allowing you to address immediate concerns and potentially find a resolution that aligns with your company's circumstances.

🛈 Quick Reference

Sign up for email reminders from Companies House, and we’ll send email alerts when your confirmation statement is due.

How much does it cost to file a confirmation statement?

It costs £13 to file your confirmation statement online via WebFiling, and £40 to send your Companies House form CS01 by post. While this method involves traditional mail, it remains a valid option for those who prefer or require a non-digital submission.

It's crucial to consider the mode of filing that best suits your preferences and circumstances. Online filing is generally faster and may offer real-time confirmation, while postal submissions may take longer due to the manual processing involved. Ensure you factor in these costs and choose the method that aligns with your company's needs and timeline.

What happens when I forget to file my confirmation statement? 

Even if you have a company secretary or accountant, the director is ultimately responsible for meeting company filing requirements, like confirmation statements. If you miss the filing deadline, there could be consequences such as late filing penalties, legal implications, and potential damage to your company's good standing. It's essential to prioritize these filings to avoid complications and ensure compliance with regulatory obligations.

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